Today’s Tech Tuesday

Posted on March 20th, 2018 by tssadmin

Global Map

The global map is just one new feature that is being created as part of a new home page look and feel and can be accessed at : . In this prototype, we highlight the International Surgical Health Initiative (ISHI) co-founded by Dr. Sifri of the department of Surgery.

Other such initiatives that we will be highlighting can be found at :

However, we are looking for your assistance to help us populate the map. If you or anyone you know (faculty, staff, students) are doing some great things that you would like to be highlighted as part of the Global Map initiative, please reach out to us at and let us know. Thanks,

For related information on this topic, see:

The Global Health Initiative Map


The ODACE Map for local initiatives within the Newark community


If you have any questions or need assistance on this topic or other IT matters, please contact IT@NJMS at


Today’s Tech Tuesday

Posted on March 8th, 2018 by tssadmin

Today’s Tech Tuesday Is from Stephanie White. Stephanie is a Application Support Specialist who joined the IT@NJMS team in 2015. She provides assistance to faculty and students on the various academic system tools used on the Education Portal, and provides one on one instructional services as needed. She recently attend a Rutgers and CDW-G sponsored event on Virtual Reality and is going to share with you some of the information she came across at that event below.


Virtual Reality

The Rutgers / CDW-G sponsored event:

As technology starts to mature, it has allowed certain physical procedures to now be done virtually. Medical schools have been inviting virtual reality programs into their lab to teach students certain procedures that are important and cannot be seen by just cutting open a cadaver. For example, a procedure known as cricothyrotomy—which involves making an incision into a specific area of the patient’s neck and inserting a plastic tube through a thin membrane into the trachea—requires accuracy and speed, and can be lifesaving if performed correctly, but deadly if not completed in a timely or proper fashion. Other life-saving skills including intubation, central line and intraosseous catheter placement also require practice and repetition in order to save lives. Which can all be done virtually and repeated multiple times as needed.  Virtual Reality or VR, can also open up a new world of possibilities to experience the tense, real world clinical situations which require rapid thinking and quick analysis for management of critically ill patients undergoing CPR.


For more information on this topic, see:

The HoloLens Project at Case Western

The Holographic Brain Project at UBC

The Virtual Anatomy Lab at UCSF

If you have any questions or need assistance on this topic or other IT matters, please contact IT@NJMS at



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Today’s Tech Tuesday

Posted on February 21st, 2018 by tssadmin

Today’s Tech Tuesday is from Kenton Falana. Kenton had been providing IT consulting on campus since 2011 and joined IT@NJMS full time in 2017. He works in our User Services group providing hardware and software support to the community and specializes in desktop services and data migration. Today he is going to share with you some information about cloud backup options.


Cloud Backup Options

There are several types of data backup but today we will be focusing on Cloud Backup options. Cloud storage is a simple and scalable way to store, access, and share data over the Internet. Cloud storage delivers “anywhere, anytime” access to data via a web application or app. There are several Cloud Storage options available at NJMS.

OneDrive, which is available to all Rutgers employees, is a file-hosting service operated by Microsoft and it is HIPAA compliant. Files can be synced to a computer and accessed from a web browser or a mobile device as well as shared internally or publicly with specific people. This is a great way to prevent losing data should your computer develop a problem. Note, if you plan on editing and / or sharing files with multiple people, for example within a lab, it is recommended that you have a group created for the lab to prevent access problems should a person leave if the data is tied to a personal account. For more information,

Google Drive, is available through your RU Scarlet mail account, but it is NOT HIPAA compliant, and no sensitive data should be stored there.

Box, is another externally hosted option that will be coming soon to Rutgers. It works similar to Dropbox.

ownCloud, is a cloud based system that is hosted internally by IT@NJMS that is primarily available only to the NJMS. It also works similar to Dropbox in that you can store, sync, and share files both internally and externally. Access is available either through a downloadable client or app or through the web at .

If you have any questions or need assistance on this topic or other IT matters, please contact IT@NJMS at



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The Education Portal

Posted on February 14th, 2018 by tssadmin

The Education Portal is a single sign-on website that provides a central location for various key academic systems such as SOCRATES, Education Management System (EMS), Clinical Experience Log (CEL), Virtual Microscopy, Video@NJMS and Moodle. The Education Portal was created by IT@NJMS specifically for the purpose of one-stop shopping that supports the Office of Education and the academic community: faculty, staff and students. Before launching the Education Portal in August 2017, the various systems were scattered and existed in different locations. Now residing under one umbrella, you can log into the EP using your Core login credentials given you have a current role (teacher, course director, student, etc.) in the academic systems.

Education Portal URL:



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Today’s TechTuesday

Posted on February 6th, 2018 by tssadmin

Today’s TechTuesday is from Nelson Pared. Nelson joined IT@NJMS in 2005. He is part of our User Services group, providing Help Desk assistance to the NJMS community. He has expertise in hardware and software deployment, troubleshooting, and project management. His overall interest is in providing excellent customer service to each client. Today he is going to share with you some information about using Microsoft OneNote in the workplace.


Microsoft OneNote

Ever wondered what is Microsoft OneNote? OneNote is your very own digital notebook. Whether you have a million ideas, a million things to do, or a million things to remember, OneNote is the perfect app for capturing pretty much everything. The following snippet is from an article by Andy Small of on how to use OneNote at work.

1. It’s a good productivity tool to get things done (GTD)

OneNote is very much an empty notebook with which you can implement GTD at work. Use folders, sections and subsections like you would use physical folders. Instead of printing out that email or webpage, simply print and hit “send to OneNote” in the drop down menu. You can then file the “printout” where you need to.

2. Shared notebooks mean instant and real time collaboration

Put the OneNote notebook file in a place where it can be accessed by the people who need it and setup it up to share. And as simple as that, you have an online version of a whiteboard. Use OneNote to manage projects among many people, or simply as a place to throw ideas around. If there is sensitive material you can password-protect some or all of the notebook so that only certain people can see it. In my day job we have a weekly report we have to file with our supervisors. We use a OneNote notebook to make our weekly report accessible to everyone in the division.

3. Take better notes in meetings

If you have a laptop as your work PC, bring your laptop to meetings and have OneNote open and ready to take notes. Use the tagging feature to flag important tasks or questions as they arise. When I was still attending college I used OneNote for my lecture notes. I was able to tag things to look up later or for items I had questions about. More than once I had fellow students come up to me and ask what app I was using to take notes. They were very surprised to learn the program was included in Microsoft Office.


OneNote is a great tool that is often overlooked when talking about how to be productive.

With OneNote, you can also:

  • Type notes or record audio at your laptop.
  • Sketch or write ideas on your tablet.
  • Add pictures from your phone.
  • Find notes instantly.
  • Freely move notes around the page.
  • Organize those pages into sections.
  • Keep your sections in one or more notebooks.
  • Switch devices and pick up right where you left off.
  • Share your notebooks with others so you can all view and contribute at the same time.


For more information on this, see:

If you have any questions or need assistance on this topic or other IT matters, please contact IT@NJMS at


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The aftermath of the iPhone battery slowdown

Posted on February 5th, 2018 by tssadmin

In late 2017, news broke that users of older iPhone models experienced slowdowns in performance and even occasionally random shutdowns. It turned out that Apple was putting a hidden feature in its updates to throttle the phones performance in the hope that it could save battery life. When news broke out about this, people immediately thought Apple was doing this on purpose in order to get people to upgrade their phones to get the higher performance they wanted. Thus, in the aftermath people were left confused and not knowing what is true or false.

With an already small battery for the time, the iPhone 6 is going to have issues with lasting 4 years with peak performance. Batteries, screens, processors, RAM, and software keeps advancing. Apple is clearly fine with letting people stay on old devices because they continue to support them, something that is quite uncommon for older phone models in the mobile phone industry.

Apple will in a future update give users the ability to turn on and off the throttling feature. For users who want a faster phone, they can turn it off, but if they want a longer lasting phone, they can turn it on. Also, users can bring their phones to any Apple store and they will now replace the battery on older phones for a discounted rate.

For more information on this, see:
iPhone Battery & Performance
iPhone Battery & Power Repair

If you have any questions or need assistance on this topic or other IT matters, please contact IT@NJMS at

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Posted on December 2nd, 2015 by tssadmin

Rutgers University Libraries is now providing access to UpToDate Anywhere. Starting December 1, you can get immediate access to UpToDate whenever and wherever you need it.

UpToDate includes more than 10,500 topics and more than 20 specialties; a drug database (in partnership with Lexicomp®); more than 1,500 patient education topics; over 28,000 graphics; and links to more than 400,000 references. In addition, UpToDate contains a library of images and videos, standard medical calculators and decision tools, “practice changing” current information and training resources.

Take the time to register for UpToDate Anywhere today and gain access to additional benefits!

Here’s what you get with UpToDate Anywhere:
 Free Mobile App for your iOS® or Android™ smart device
 Easy access to UpToDate remotely from any computer anywhere with internet access
 Free continuing education credits (CME/CE/CPD) when you research a clinical question
 Bi-weekly clinical update with selected What’s New and Practice Changing UpDates

Get Registered— it’s easy:

Simply log in to UpToDate when on the Rutgers network in one of the following ways:

• To access and/or register to use UpToDate, use any computer or device connected to the Rutgers network. Set up a personal account by creating a unique login and password.
• Access UpToDate from the link/icon located at:

 Libraries Databases Page:
 Health Sciences:
 Smith Library:
 RWJ Library:

Your account is linked to your affiliation with Rutgers. To keep your account active, simply login through our institution’s network at least once every 90 days to maintain benefits.

For Support Contact:
 For technical questions, contact:
o Cathy Pecoraro:; 848-932-6118

 For more information, contact your library information desk:
o Smith Library Information Desk; 973-972-4358; Ask a Librarian
o RWJ Library Information Desk; 732-235-7610;

General IT Overview

Posted on November 30th, 2015 by tssadmin


1) Overall
There is the local NJMS IT group and there is also a central Rutgers IT group. Our web site is We provide support for the following areas – Academic Systems, Application & Web development, Audio-Visual services, and User Services (local Help Desk, Network access, and Research data storage). Most access to anything is by your NetID and password.

2) NetID and Password Management
Go to the NetID page to activate your NetID, change your password, create email aliases, etc.

3) Help Desk
The best way to create a Help Desk ticket is to email You can also call the Help Desk at ext. 3×3200. The IT@NJMS general email is

4) Marketing / Digital Signage
If you want to have anything posted on the Digital monitors, need help with promoting News & Events, contact Iveth Mosquera in our Marketing department.

5) Web Sites
Every Faculty member can create their own web profile by logging into the NJMS Intranet located at and then clicking on Edit My Profile. The external profile pages can be found at and your profile page can be found by typing in your name and clicking Submit. For an example of options available under a profile, If you have a lab and want to create a lab web site, just let us know and we can create a shell for you.

6) File Storage
Every person gets access to an H: (home) drive and J: (department share) drive. As a researcher / lab owner, you also get 100 GBs of storage to start on the R: (research) drive. Clinicians or clinical researchers also get 100 GB of storage to start on the S: (encrypted) drive. If you need more space on either the R: or S: drives, then its $50 per 100 GB (one time cost) thereafter. For access to our internal Dropbox like appliance for file storage, sharing, and synching, go to

7) Large File Transfer
There is a limit on the size of email messages that you can send (about 10 MB). If you need to send large files internally or externally, use Filelocker at

8) IST Reg
This site allows you to register for the following – Admin Rights (to your local computer), VPN or Remote Access to the network (e.g., working from home) as well as Clinical Remote Access to clinical apps, and Wireless, among other things.

9) Wireless
The NJMS (RBHS) wireless SSID is called RUHealthSciences and this is the network you should join. You will also see other SSID networks broadcasted. There are RUWireless and RUWireless_Secure. These are the legacy Rutgers wireless networks and you can also join them but only RUHealthSciences has been configured to provide access to all RBHS assets. If you are on another network, you may not be able to reach everything. There is also Eduroam, this is an international wireless network standard that allows faculty and staff from other participating universities from around the world access to local wireless networks using their originating university login credentials. UHWireless and UHGuest are for the hospital. There is also a mechanism for creating a temporary guest wireless account for visiting scholars, etc. Just email

10) Software & Hardware
Available Software and licensing information can be found at For hardware and software purchasing assistance, contact RBHSware at

11) Email
Online Email access is available either thru the RBHS portal at or by going directly to either for Exchange mail or for Sun mail. If you want to use the Mail app on your phone, you will need to register your phone at (while on campus) and abide by the security requirements.

12) Research or Clinical Equipment
If you plan to purchase research or Clinical equipment (e.g., like microscopes, etc.) that need to be on the network they are required to be whitelisted. Please email with the equipment’s MAC address and the Data Jack # and Port Color.

13) Teaching a Class?
Moodle is used for our course sites and Video@NJMS for our course podcasts. Contact Courtney Terry for assistance with these and other educational technology tools.

14) Video Conferencing
Video conferencing is available in MSB B610 and B617b/c as well as at your desktop via WebEx. Contact for assistance with these and other audio visual and multimedia needs.

15) Other useful links or email
The Admin Resource Handbook page can be found at For the Library, go to For Room REServations, go to . Contact Les Michelson at for High Performance Computing (HPC) needs. That group is located on MSB C level across from the escalators along with the general computer lab (20 computers, poster printing). The NJMS computer lab / training facility is located in MSB A555 (15 computers).


Posted on November 30th, 2015 by tssadmin

While Skype is generally used for making video calls to faraway friends and relatives, it has assumed a novel and important role at NJMS. New department chairs are carefully selected through ongoing search committee activities—including meetings with the candidates—often taking place over a period of months. An initial part of this process is now conducted via Skype.

Shelly Gelbman, program coordinator in the Office of the Dean, organizes the search process for new department chairs, while an IT@NJMS member of the Audiovisual Center, handles the technical aspects of this part of the search. Skype allows members of the search committee to meet a candidate and conduct a first interview without any actual travel. The virtual meeting is virtually cost-free and also requires far less expenditure of time than a traditional face-to-face meeting.

“Since using the Skype system and avoiding on-campus, first-time interviews, the cost of recruitment has decreased significantly,” explains Gelbman. “Skype has also made the process easier and far more efficient.”

Skype—used only for the first encounter—does not replace the face-to-face meetings of candidates with search committee members, which are so important in making critical decisions regarding the hiring of new department leaders. But Skype gets high marks at NJMS as a tool that streamlines a process by recasting the first step, and effectively moves the candidate-search process forward faster and removes the associated price tag.

For questions regarding using Skype as part of an interviewing process, please contact Shelly Gelbman at For technical questions, please contact

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