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Today’s TechTuesday

Posted on February 6th, 2018 by tssadmin

Today’s TechTuesday is from Nelson Pared. Nelson joined IT@NJMS in 2005. He is part of our User Services group, providing Help Desk assistance to the NJMS community. He has expertise in hardware and software deployment, troubleshooting, and project management. His overall interest is in providing excellent customer service to each client. Today he is going to share with you some information about using Microsoft OneNote in the workplace.

 

Microsoft OneNote

Ever wondered what is Microsoft OneNote? OneNote is your very own digital notebook. Whether you have a million ideas, a million things to do, or a million things to remember, OneNote is the perfect app for capturing pretty much everything. The following snippet is from an article by Andy Small of LIfehack.com on how to use OneNote at work.

1. It’s a good productivity tool to get things done (GTD)

OneNote is very much an empty notebook with which you can implement GTD at work. Use folders, sections and subsections like you would use physical folders. Instead of printing out that email or webpage, simply print and hit “send to OneNote” in the drop down menu. You can then file the “printout” where you need to.

2. Shared notebooks mean instant and real time collaboration

Put the OneNote notebook file in a place where it can be accessed by the people who need it and setup it up to share. And as simple as that, you have an online version of a whiteboard. Use OneNote to manage projects among many people, or simply as a place to throw ideas around. If there is sensitive material you can password-protect some or all of the notebook so that only certain people can see it. In my day job we have a weekly report we have to file with our supervisors. We use a OneNote notebook to make our weekly report accessible to everyone in the division.

3. Take better notes in meetings

If you have a laptop as your work PC, bring your laptop to meetings and have OneNote open and ready to take notes. Use the tagging feature to flag important tasks or questions as they arise. When I was still attending college I used OneNote for my lecture notes. I was able to tag things to look up later or for items I had questions about. More than once I had fellow students come up to me and ask what app I was using to take notes. They were very surprised to learn the program was included in Microsoft Office.

 

OneNote is a great tool that is often overlooked when talking about how to be productive.

With OneNote, you can also:

  • Type notes or record audio at your laptop.
  • Sketch or write ideas on your tablet.
  • Add pictures from your phone.
  • Find notes instantly.
  • Freely move notes around the page.
  • Organize those pages into sections.
  • Keep your sections in one or more notebooks.
  • Switch devices and pick up right where you left off.
  • Share your notebooks with others so you can all view and contribute at the same time.

 

For more information on this, see:

https://www.youtube.com/watch?v=6E3eC2HfQJ0

http://www.lifehack.org/articles/technology/5-ways-to-use-onenote-at-work.html

https://support.office.com/en-us/article/video-what-is-onenote-be6cc6cc-3ca7-4f46-8876-5000f013c563

https://www.pcworld.com/article/2686026/software-productivity/microsoft-onenote-for-beginners-everything-you-need-to-know.html

If you have any questions or need assistance on this topic or other IT matters, please contact IT@NJMS at njmsts@njms.rutgers.edu

 

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